Desk Booking Software: Three Benefits

As a consequence of the current state of things, we are constantly faced with new protocols related to when and where we work. Whether that includes setting aside space at home, at work, or somewhere else entirely. The result is a dramatic change in the way workspaces are designed to get Desk Booking Software.

For a home office where you work alone, it’s not so much of a problem, but in communal spaces, there needs to be a rethinking of how not just how, they’re laid out, but how they handle occupancy and workspace.

The same real estate footprint is involved, or rather the same spaces altogether, with a much different layout and application. It doesn’t matter whether we’re talking about a large, open space or one with a smaller footprint, it’s the layout that needs to change. More specifically, the structure and application of the spaces we work in. 

The Resurgence of Flexible Space

Organizations do not want to commit to large CapEx projects right now, and capital funds are also limited. In the US, commercial real estate growth for 2020 is rated at -12.1%. By the end of 2019, the market will be worth over $1 trillion, and by the end of 2018, it will be worth more than 1.1 trillion.

Due to budget constraints, existing infrastructure, spaces, and equipment are pretty much the only options. Design teams should focus on ways to optimize the existing footprint, while utilizing what is available, and supporting hybrid work styles – both on-site and off-site.

Creating an activity-based workplace with flexible seating and modular workspaces is the logical answer. As an alternative to conventionally-assigned arrangements, the Desk booking system for hot desking or workspace also needs to be allocated differently.

A Method for Facilitating an Agile Workforce: Desk Allocation

Desk booking software and platforms enable flexible workspaces in a number of ways, including hoteling and hot-desking methodologies. Such a system for booking a desk provides three major advantages.

#1 Spatial Planning

For monitoring as well as for enabling the proper use of space, capacity and traffic controls are necessary. If there are too many people in a room, for example, there is no possibility of social distancing. Some companies plan to start with a 50% capacity for re-entry, limiting the total number of workers on-site. Flexible desks will be essential for tracking who can be on-site, where they will be spending time, and how many a facility can safely accommodate.

#2 Quantifying Utilization

There is a high-priority need to utilize as much of the property as is possible, whether it is leased or owned. It is therefore crucial to have a system in place that helps measure and quantify utilization. What does the desk, office, and room utilization look like? Do they meet the workforce’s needs or are they insufficient? What is the common use of these spaces, and how can they be optimized towards that end?

#3: Creating meaningful experiences

Due to the elimination of assigned spaces and a decrease in occupancy, available workstations and rooms will become more purposeful. On-site workers will make sure to use them as needed, thereby minimizing downtime. With desk booking software, you have a powerful and convenient tool for facilitating the back-to-work experience, as well as managing flexible workspaces. A fully sustainable model for the long term is offered, with advanced capabilities for distributing how and when desks are reserved. Employees can also choose when, why, and how they use spaces, allowing them to customize their “place to work” experiences.

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