There are a lot of ways you can create data nowadays. Most of the time, we use Google products such as docs, spreadsheets, and more. In Microsoft Office, you also have Word, Excel, PowerPoint, and many others that have been with us over the years. They come with a lot of features that make data easy to make, access, and store. They make every creator of information creative and innovative, too!
With all that power, it has downfalls, too. Technical difficulties and viruses are inevitable whether software or hardware devices. That is why you must know your options to prevent this from happening. Allow yourself to expand your knowledge about how you can make your data keeping safer. Especially if you are a beginner! With this guide, you will become oriented and equipped with more technical knowledge. Let this help you with the tool you can use and the steps you can do.
1. Create a safer version of the data
Make a more reliable backup of your data. A PDF version of your data is much easier to access and less risky for viruses. For example, you have a presentation in excel and you cannot afford to lose it. So try and start to convert Excel to PDF, a few clicks and you can now be worry-free of losing the necessary information.
Widen your options in creating a safer version of your data. Sites like gogopdf.com offer you features that you have not found in another in-store app. Go there to have a safe PDF version. Start by selecting the spreadsheet to be converted. You can drag and drop it on the box to convert. Let the tool run and start the conversion for a few minutes. Finally, download the PDF file that is shareable to all social media platforms! This data can also be converted back to many more versions. Check out the website now and explore your options! You are one click away from creating better versions of your data.
2. Keep your data in two to three storage devices
After creating a safer version of your data, you must have storage for it. Google Drive is one of the best options you have. Plus, making another google account is easy, too! Just make sure to note your passwords. You may also use hard drives or create a hard copy of the data. It will take too much time and effort on your end. If it’s important data, why would you risk it? These steps are easy to do and will give you ease.
Why do you need to have two to three devices to store it? Because you can always run out of space. Nowadays, devices feature bigger space all the while data tends to also increase. As mentioned, you must also be wary of losing all of your data so having other storage devices will decrease the probability of this happening. Another thing is that you must also get to know where you store your device. Being aware of its capacity and its durability is a great leap for carefree data storing. Do not hesitate to check it.
3. Upgrade your antivirus software
When you have set up your data on storage devices, you must now check and upgrade your antivirus software. You need to have something to scan and detect your device to prevent damages. This program will automatically run and protect your data, device, and storage devices. But of course, antivirus programs can either help you or make things worse so be careful. There are a lot of options for you so you must always consult experts regarding the upgrades and changes you want to take.
Without this program, tracking and removing infected files will be impossible even for experts. Nowadays, malware tends to be good at keeping it down low on your device and having smooth access. An average user like you will find it hard to detect. So users should make use of antiviruses to keep not only their data safe but also their devices. If you already have one, make sure to keep upgrading it.
4. Learn to manage and sort your data
Lastly, it is not enough that you can create safe versions of your file, have enough storage, and run a good antivirus program. You have to manage your data at all costs. You can sort your data with the most and least important ones. Analyze those you can delete to have enough storage or those you must not lose. Always look at your storage device if there is still space for your important files to be in.
With storage applications like Google Drive and OneDrive, you need to check on updates so that you will know how much storage space they are still offering. These tend to change over time so let it serve as your gentle reminder. With hard drives, on the other hand, you must be careful of connecting them to different devices. They can easily get viruses so you must check where you are connecting it for best use. This step will allow you to have hassle-free storing and backing up of your important files.
Do not hesitate and be future-proof in terms of storage and backup plans. Technology is overwhelming to explore and dive in most of the time. With the right steps, you will be safe. This guide, for example, will be very helpful in making a good step of getting deeper knowledge in technology-related things. Guaranteed that the best options are here for you to use!
So there you have it! These are brief and concise steps you can do for data safe-keeping. Start to do it now so you do not have to lose those important files and regret them later. Be technology aware and wise all the time. Do not also be afraid to consult an expert about it. Of course, these will not be as effective without the right tools recommended for you. Try them today, go further, and figure out what is out there for you.